NCCA Planning Meeting Notes

10 June 2004

Hi all –

We missed Joan and Mandy at our planning meeting last week, and still we did have a productive meeting.  Here is a summary of the key discussions and actions taken.  I will put out a separate email with new roles and responsibilities.  [Carl – For future meetings will you plan on taking and publishing notes?]

  1. We will now hold planning meetings on the second Friday of each month from 12:00pm to 1:00pm.  Lynne provided an email that Sue forward to John with information about how we can get a free dial in number.  ACTION:  John to obtain dial in number and provide it to the group prior to the next planning meeting.
  2. Discussion of our vision as a new leadership team for the next year:
    1. Desire to keep things informal.
    2. Provide for group coaching.
    3. Provide opportunities for networking/interaction among members.
    4. Minimize the focus on bylaws and the like.
    5. Obtain moral support.
    6. Provide a forum for kicking ideas around.
    7. Provide a forum at each meeting where we focus on one coach and they share their focus, experience, ideas, and general business strategy.
  3. The typical meeting forum will follow the general agenda provided below
    1. 15 minutes for introductions
    2. 30 minutes for chapter business
    3. 30 minutes for focus on a coach
    4. 40 minutes for a program
    5. 5 minutes for closing
  4. Desire to continue the summer coaching league.  Suggestion for the format to be modified to include triads rather than diads and for the scheduled meetings to be every other week.  ACTION:  Sue(?) to check with Irene if she is willing to drive this again.  [If anyone else had this action please let me know – my notes are not clear on this one.]
  5. For the next three months membership meetings will continue to meet the fourth Thursday of each month from 12:00pm to 2:00pm at the Golden Corral (Sue has made reservations).
  6. Program topics for the next three months:
    1. June = Community Outreach, discussion to be led by Sue. ACTIONs:  Bobbie to contact Aims and determine interest/opportunity.:  John to contact Front Range and Carl to contact CSU. Sue to contact BCA about their new relationship/arrangement with University of Phoenix.
    2. July = Small Business Development. Sue has emailed Christine to see if she would like to lead this discussion.
    3. August: Marketing.  Leader TBD.
  7. Focus on a coach schedule: June – Maggie Carter has agreed to be our first candidate. Sue has emailed Joan to be the volunteer for July and Pat for August – no feedback as of the date of these minutes.
  8. Radio show – John to contact Anne to discuss status/next steps.
  9. Agenda for June 24th:
    1. Meeting will be held at the Golden Corral from 12:00pm to 2:00pm.
    2. Sue will facilitate 15 minute intro.
    3. Chapter business – 30 minutes
      - Carl to share information on ICF and DCF upcoming conferences.
      - Christine to share information about how the legislation got resolved and associated implications.
      - Mandy and Bobbie to talk about membership, reminding everyone that they need to be an ICF member and that dues should be sent in ASAP. [Sue will bring a check to this meeting for her dues!] Also, please mention that if you want your detailed information to be listed on the website there is a $13 fee.
    4. Focus on a Coach – Maggie Carter 30 minutes.
    5. Program – Community Outreach. Sue to lead 40 minutes.
    6. Closing - Sue
  10. Bobbie took an action to update the NCCA flyer.
  11. Joan has an action to outline what she things here Director of Fun responsibilities entail.  We think that a couple social functions (one this summer and one for the holiday) are in order.
  12. Sue has an action to document leadership team and member responsibilities. 

That’s it.  Did I miss anything key or make any big mistakes?

Carl – Will you put out a message reminding people of next week’s meeting, location and agenda?

Thanks to all,

Sue